Jump to Another Job - Part 3: Handover, Company Assets, NDA & Non-Compete

Properly managing your exit process is crucial for maintaining professional relationships and avoiding legal complications. This guide covers the essential aspects of handover, asset return, and legal considerations.

Handover & Company Assets

Creating an Effective Handover Plan

• Develop a comprehensive handover checklist including:
  • Ongoing projects and their current status
  • System passwords (if company policy allows sharing)
  • Designated successors for each responsibility
  • Project delivery milestones and deadlines
  • Key client contacts and relationship notes

Asset Return Process

Items to return to the company:

• Employee ID card and access badges
• Company laptop, desktop, or mobile devices
• Company health insurance card
• Office keys and security cards
• Physical documents and files
• Company credit cards or expense cards
• Any equipment or tools provided by the company

Pro tip: Create a checklist and get written confirmation for each returned item.

NDA & Non-Compete Agreements

Non-Disclosure Agreement (NDA)

• Purpose: Protects company trade secrets and confidential information after employment ends
• Common restrictions:
  • Customer lists and contact information
  • Proprietary processes and methodologies
  • Financial information and business strategies
  • Technical specifications and intellectual property

Non-Compete Clauses in Japan

Legal enforceability: Non-compete clauses can be legally enforceable in Japan if they meet certain criteria:

1. Reasonable duration (typically 6 months to 2 years)
2. Limited geographical scope
3. Specific industry/role restrictions
4. Adequate compensation for the restriction

Reference: Nishimura & Asahi Legal Overview

Important considerations:

• If clauses are overly broad or unreasonable, they may not be enforceable
• Always review terms carefully and seek legal advice if uncertain
• Document any discussions about these clauses with HR or management

Green Flags for Successful Handover

Documentation and Confirmation

• Signed handover documentation with detailed item lists
• Written confirmation that all company accounts have been deactivated
• Access rights verification showing all systems have been properly transferred
• Receipt acknowledgment for all returned company property

Professional Best Practices

• Complete all pending expense reports
• Update emergency contacts in company systems
• Provide detailed project status reports
• Offer reasonable post-departure consultation (within legal limits)
• Maintain positive relationships with colleagues and supervisors

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Key Takeaways:

• Document everything in the handover process
• Understand your legal obligations regarding confidentiality
• Return all company assets promptly and get written confirmation
• Seek legal advice if non-compete clauses seem unreasonable

Next: Part 4 - Health Insurance and Pension During Job Transition